Human Resource Information Systems

 

HR information system (HRIS) is a computer based information system for managing human resources processes and procedures. Kettley and Reilly (2003) defined an HRIS as a widespread network organized through the full integrated human resources data, information, services, tools and transactions.

The term ‘e-HR’ refers in more general terms to the use of computer technology within the HR function.

Reasons for introducing an HRIS

According to survey carried by CIPD (2007) there are 10 reasons for introducing HRIS

To improve the quality of information available, Reducing the administrative burden of the Department of Human Resources, To improve the speed at which information can be obtained, Improve information ability for business planning, To improve services for employees, To make human resource metrics, Supporting human capital reporting, Productivity Improvement, To reduce operating costs, To manage the public working time more effectively.

Improving HR Productivity

The system is very detailed, and they have been designed to speed up and improve the efforts of the employees of the various ways human resources. For example, they can assist with recruitment by simplifying the process of collecting resumes, reviewing candidate information and more.

HRIS systems can also be used to improve productivity related to financial management through payroll processing task and benefits administration. These and other tasks required number of hours of labor each week. However, the time and effort required to complete these tasks can be greatly reduced when performing certain tasks automatically through the HRIS system.

Reducing Errors and Maintaining Compliance

Many HR functions are strictly regulated hence, the company may have considerable legal trouble and financial loss, even if it is a minor error in a human resources worker. For example, when resumes are not reviewed in a fair and just manner during the hiring process, a lawsuit may ensue. When considering HRIS benefits for your organization, the ability to reduce issues and other related errors associated with human oversight or other factors can be considerable. HRIS benefits relate to compliance issues. It is planned to review certain software programs in accordance with specific laws and regulations. This makes it easy to comply with laws and regulations. 

Thite and Kavanagh (2009) discussed the importance of the information provided by the HRM can be found in the Human Resources Planning (HRP) function. HRP basically forecast the necessity for extra workers in the future and predicts the need of such employees at or outside the company. Using the information recorded and analyzed in the HRIS, HRP can provide estimates of whether or not there are enough people available in the external labor market of the new location to staff the new facility.

Byrne (2010) discussed about Nissan HRIS. Associated with the world's leading automotive manufacturer Nissan Motors and the world's first-ever multi-national company Renault, it has over 130,000 employees. The standard HR practices required the efficient implementation of this global corporation. HRIS is a strategic investment strategy to reduce costs across the globe. In 2010, Chief Executive Officer Carlos Ghosen introduced Nissan HRIS. His goal was not only the automation of human resources but also the conversion of human resources into the entire organization. The strategy behind HRIS implementation was standardization of all HR practices throughout the organization around the world.

Reference

CIPD (2007) HR and Technology: Impact and advantages, CIPD, London

Kettley, P and Reilly, P (2003) e-HR: An introduction, Report No 398, Institute of Employment Studies, Brighton

Mohan , T and  Michael J. Kavanag (2009) Human resource information systems :basic application ,future direction, Sage Publication, Los Angeles.

Niamh Byrn (2010) , Nissan North America Transforms HR Services  Available at: https://www.hrexchangenetwork.com/shared-services/articles/nissan-north-america-transforms-hr-services. (Accessed: 25 June 2018).